Registration Process

We are about a week out from the retreat.

First impressions mean a lot and one way that you can help your men to have a positive first impression of their camp experience is to help us to have as smooth of a process at registration as possible.

If you have a payment to send in for new registrations please have it in the mail today or tomorrow. (Mail no later than April 28.) If you are unable to send it by this time then please bring it with you to camp instead.  One of the consequences of living out on the corner of the state is that sometimes mail takes an extra day or two to arrive, so something mailed on Saturday or Monday, might well not arrive here in time.

The second way you can help us out is to make sure we have an accurate list of all of your men’s names so that we can have their name tags ready in advance. (For most of you this is covered in your registration lists sent in already) If you as the leader have every name in your group given to us in advance then we will have preprinted name tags, bundled with their cabin information, and their shirts if they are receiving one. Registering will be as simple as us checking off names and us handing over those men’s bundles.

Don’t hesitate to make last-minute substitutions or additions and bring them with you including payment if necessary.  We will hand print name tags for these individuals, but of course this will slow down the process.

Group leaders could come in and register their entire group in a matter of minutes and then distribute the information to their team.  This will work best for small groups.  We understand larger churches will not be able to all travel together and register together so we will be able to accommodate either groups or individuals at the registration tables.

We do suggest that you do not register a person until they arrive.  If you register a person who never arrives we will not be able to repay any of that persons registration fee.  I totally understand some of you will do so for the convenience factor, in so doing please accept the slight risk mentioned here.

The registration process will be taking place in the lobby at Iron Horse, which is the main worship center, located at the very far end of the circle of buildings.   Soon camp maps will be available on the website.

As always feel free to contact me with your questions.  (928-727-9024  or fbcftmojaveaz@ctaz.com)

What to Bring

Perhaps the most common question for the first-time attender at this camp is, What do I need to bring?

First let me tell you some things that are provided for you. 

The camp will provide bedding and a bath towel. Of course, if you want your own pillow or blankets you can bring them.

They will provide food starting with a late-night ice cream snack on Friday night and ending with breakfast on Sunday.  They will provide some great recreational opportunities such as a hot tub, the zip line, basketball and volleyball courts, and more.

So now let me give you some advice on what to bring. 

First bring clothes for both cold and hot weather.  You will likely see cold nights and warm days.  You will likely want a good shade hat, your swim suit, and a beach towel of your own for the water activities.  The camp requests that you leave their bath towels in the rooms, and not use them at the pool, hot tub or zip line.

Second bring toiletries including soap, shampoo, sunscreen and lip balm.  They can sell you these things at the little store, but it will not always be open.  Also, be sure to include your medications, if you take any.  If you use a c-pap or any other such devise be sure to pack it too, but you might want to also bring an extension cord in case you are stuck a little way from the nearest plug.

You will probably want to bring cell phone, with a charger, perhaps a camera, or some computing device. But you will also want to carefully track these things if you bring them.  There is public WiFi in several places, but you will not be able to use an online Bible because the worship area.  Of course, readers that already have it downloaded will not be affected.

You will certainly want to have a Bible with you of some form, but note as stated above that it cannot rely on internet access and be reliable. For the sessions, you will also want to have a notepad and something to write with.

Finally you will want to have some extra money with you. This will be needed to get food on the way there, such as dinner before the first session and lunch on the way home.  But there will also be two love offerings.  One will be to support the ministry of Set Free who has a group there to do the serving.  The other will be to support the music leaders and speakers.  Please plan on being generous in all cases.  This retreat cost less than many others largely in part to these individuals choosing to serve. This is your chance to show your appreciation.

Miscellaneous Updates

First let me say that the posters and brochures under the forms tab.  are finally updated.  I ran into a bug that caused the PDFs to be made with white squares in the middle of them.  I had to find the work around to create these materials without the patches.  So if you wish you can download and print off corrected versions.

Next let me point out that we are getting a few slots returned to us.  So if you wish to add slots, that is bring more people than you had reservations for, please contact me as soon as practical.

Finally let me remind you that we are less than one month away from the T-shirt deadline.  All groups should have their final payments and registration information in by April 1 so that we can order the T-shirts shortly thereafter.  Groups will be able to continue filling their unused slots after that point, but we will not be able to have shirts available after that point.

 

Welcome Pastor Jackie Allen

Announcing a change in the speakers for this year’s retreat.  Pastor Noe Garcia has had to withdraw.  I have taken some time to pray through a number of different options since that occurred and finally chose to ask Pastor Jackie Allen, Lead Pastor of Palm Vista Baptist Church and currently serving as President of the Arizona Southern Baptist Convention, if he would consent to taking that slot.

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I almost talked myself out of asking him, because as you can see, he has a few things going on.  But since he has agreed I am very excited about his participation and look forward to hearing from him.

Now I bet a lot of you are asking yourselves, what about all those posters and brochures that list the previous speaker?  I will make the change in the materials on the forms tab up above as soon as I can.  But it might take me a few more days.  There is a picture available there now if you want to download it and make your own changes. Since the time is short some of you may wish to simply make the announcement verbally to your guys, the choice is yours.

People do have a tendency too miss that tab button up above, so here is a pointer to it.  If you have not gone through the resources there you are missing out on some great promotion  opportunities.

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Slot Reservations Complete

As of today I am closing the potential for new churches to contact me and begin the process for attending in May 2017.

Those churches that have contacted me and either reserved slots or let me know how many slots they anticipate reserving, stay in close contact with me to be sure that we  accommodate your men.

If there are groups that realize they have more slots than they can use, please let me know as soon as you are certain.  I realize that you cannot be reasonably certain this early so please don’t release slots too early, instead see if you have additional men who would be blessed to attend.

For groups that need extra slots call me, and I will do my best to make it work.  However, please do not promise a slot to anyone above the number you reserved until after speaking with me.

For groups that have stated there is a check in the mail, or that one will be shortly mailed. Please follow through on the timing promised in order to prevent giving me a heart attack.  (just kidding)  Since we are so full I need to put a deadline on paying for your initial reservations.  Let me ask that these checks arrive here no later than February 20.

Prime Time

We are now in what I call prime time. This means it is finally time  for recruiting men to attend the retreat.  Hopefully you have already reserved slots, and now it is time to recruit men to fill those slots.  In order to help you do this let me remind you that we have a number of tools to use under the forms tab up above.

The newest tool is the PowerPoint slide which is available in standard and widescreen. This file is editable, and unless your Men’s Ministry Leader is named John Doe, you will need to change the contact name.  But of course, you can change anything else you need to adjust for your group as well.  Notice this lists the deadline as the last Sunday in March.  You can edit this, but it is essential that your church have the final payment to us and all the T-shirt sizes to us by April 5 so that we can turn in the T-shirt order. The date listed there was to allow your church time to gather and mail the info, knowing that we are outlying enough that the postal service can often take another day to arrive.

The coolest tool is the videos. The strongest draw you are likely to get for the event will be when men watch one of these videos.  You might show them during your Men’s Bible Study or even play them during the announcements. One was done during the retreat last year and is a little rougher all around.  The other was prepared later by the camp photographer and is more polished.

The most common tools are the posters, brochures and registration forms. These are in PDF you can print either in house or at a local business supply.  Our local place only charged 34 cents for each copy of the large posters we wanted. Put them up wherever men are likely to see.  I even put them up in between urinals in the men’s room.

We also have a number of different clip art pieces you can use if you want to include the event in your newsletter or produce your own materials.

Lessons Learned from MMR2016

There were certain lessons learned in last year’s event that we are addressing for MMR2017.  Let me tell you about some of the changes.

  • Food: When selecting the food I choose from a list the camp provides. I went up and down the list and selected those items which most sounded like man-food to me.  Only after the event was done did someone point out that every single meal had pork as the meat.    That one is on me, and I will try to draw a finer line between man-food and variety.
  • Registration: I had made a request that group leaders come in to register their men, instead of each individual coming in separately. Some did and some didn’t. This works for small groups, but for larger groups it is not as easy to manage since they do not travel together. So for this year we will be prepared with a system to do either group registration or individual registration.  We would still appreciate every group that is able have their leaders bring in their list of attenders and let us register your group all at once to save time.
  • Free Time: I believe the free time is one of the best benefits of the event, but when the rains came last year that greatly limited the recreational possibilities. In addition to this we have a number of senior men who are not extremely likely to go down a zip line or up a climbing wall.  This year we will be adding a few breakout sessions for those who would like to learn about a specific area of men’s ministry, during that free time.
  • Sunday Morning: One of my goals last year was to keep a relaxed schedule. But by Sunday morning the attenders are already moving out of mountain mode and back into valley mode. This does not mean they want to skip worshipping their Lord, but if they have a large section of time doing nothing they face a temptation to skip out early.  So this year we will have a tighter schedule on Sunday Morning.
  • Cabin Time: I have heard from my own group every year that cabin time was the greatest part of the event. As expected I heard from some of the other groups the same thing. But we also heard one group call cabin time a waste and a joke.  We will continue to encourage good training on this part of the retreat so that it will be a team building time for your men.